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In this video tutorial, learn the Ribbon interface in Access 2013 in addition to details for using touch and mouse modes.

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Hello again and welcome back to our course on Access 2013. In this section we’re going to look at the Ribbon which you may or may not be familiar with. It’s been around for a few years now, but it’s a common feature across the components of Office 2013.

But in fact the first thing I’m going to do is to point at something on the Quick Access Toolbar because before we look at the Ribbon in detail I’d like to do something which may help those of you who are using touch screen devices. One of the options on the Quick Access Toolbar is a button there which has got a picture of a pointing finger and a drop down arrow on its right. If I click on that it says “Optimize spacing between commands.”

And basically when you’re working in Access 2013, there are two modes. There is mouse mode that presents standard Ribbon and commands and in this mode the interface is optimized for use with the mouse, and there is touch mode where there is more space between the commands and this is optimized for use with touch. Now the basic principle of the Ribbon is the same in both modes. But if I switch to touch mode, you should be able to see the difference. In touch mode, everything on the Ribbon is spaced out more.

In fact the buttons that are shown there are actually slightly fewer buttons shown overall. The ones that are shown work the same and all of the other commands and functions are available. But the general idea as I mentioned right near the beginning of the course is to be able to operate the buttons on the Ribbon with the tips of your fingers and that’s why they’re spaced out more in this mode. Now for the rest of this section and really I suppose for the rest of the course, if you’re in touch mode, if you’ll be using a touch screen device, you probably want to switch on touch mode now and keep it switched on. If you’re using a mouse but you actually like touch mode, you like things spaced out like this, then there’s absolutely no reason that you shouldn’t use the Ribbon like this except that having the Ribbon bigger and spaced out means that there is less room for everything else I’m afraid. Having said all of that I’m going to go back into mouse mode for this section, but those of you who want to stay in touch mode, hopefully everything will still make sense and everything will still work in touch mode as well. So let go back into mouse mode.

So now let’s look at the Ribbon in detail. I already mentioned that we have the tabs of the Ribbon and on each of the tabs you see different items on the Ribbon itself. Now if I start with the Home Tab, the buttons on it are arranged into groups. There’s a Views Group, a Clipboard Group, and Sort and Filter Group, Records, and so on. Within a group we have a selection of buttons. Now the buttons don’t all work in the same way and they certainly don’t all do the same thing. Some of them are simple buttons you click on like that one, Save which saves the current record in the Records Group. Others are toggle buttons which switch something on or off. Others like the View button over here on the left are in two parts. The top part does something and the lower part with the arrow if you click on it, the arrow opens up to offer you a selection. Still further ones have drop downs. Some of them you can type numbers or words into. There’s a whole variety of different forms. Now we generally refer to them either as the commands or the buttons. So I might say the View command or the Save button or something like that. So we have Ribbon, tabs, groups, and then buttons or commands within a group.

Now generally speaking in Access 2013 you will see the four tabs that you can see here, but there are other tabs as well and these are sometimes referred to contextual tabs.

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