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In this video, discover how to make a Gantt chart using the Gantt chart wizard in Microsoft Project 2013.

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Video Transcription:

Toby: Hello again and welcome back to our course on Project 2013. In this section we're going to take an introductory look at formatting a Gantt Chart and the first thing I want to show you is how to use the Gantt Chart Wizard.

Perhaps what I should say is the first thing I'm going to show you is how to find the Gantt Chart Wizard because for some reason that I've never fully understood the Gantt Chart Wizard is not readily at hand. But we'll use this as an opportunity to show you again how to add a command to the Quick Access Toolbar, and if you're feeling brave, you could even create a Ribbon Group and put this command in your group on the Ribbon. But we'll stick with the Quick Access Toolbar. So I'm going to click on the little drop down button to the right hand end, click on More Commands. So first of all, let's go to Commands not in the Ribbon and then scroll down to Gantt Chart Wizard, click on Add, click on OK, and the Gantt Chart Wizard is now visible on the Quick Access Toolbar. It's that little magic wand icon up in the corner there.

So let's take the Gantt Chart Wizard for a spin. Click on Gantt Chart Wizard. The first screen we see in the wizard is a welcome screen. Click on Next and we get a choice on the kind of information we want to display in the Gantt Chart. Now by default the type is standard which is pretty much what we've got now really. It's just a standard out of the box Gantt Chart but you can choose to show just critical path or to show just a baseline. Or if you select Other, then you choose from a number of styles of standard or baseline or status or critical path. Now to know what each of these is going to look like, you've got this little preview box here. So if I go for standard style one, that's previewed. Let's style baseline style one. Let's try critical path style two and so on. So you choose the style that you want. I'm going to go for one of the standard styles. I think I'm going to try standard style three. Having chosen the style, click on Next and now you're asked what task information you want to display with your Gantt bars. Now at the moment what you're shown is the resources. Note there on the right of the bars there, so we've got Bill and Sue as the resources, and dates. So where we've got a milestone, you can see a date. But I could see just resources. I could see just dates. Note that the dates on the non-milestone task show you the start and finish. Or I could choose None. So I'm going to go with resources and dates, click on Next. Next choice. Do you want to show links between dependent tasks? So do I want to see my dependency arrows? Yes I do want to see those, so click on Next. And now I've answered all the questions I need to for the Gantt Chart Wizard to do its job. So when you're ready and you're happy with the selections you've made, you click on Format it and what the Gantt Chart Wizard now does is to format your Gantt Chart in the way that you've said. And then when you finish, click on Exit Wizard and you can see how it looks and see the sort of changes that it's made there to our Gantt Chart.

Now the Gantt Chart Wizard is a pretty quick, slick way of achieving a fairly smart looking Gantt Chart without too much effort. But the Gantt Chart formatting tools in Project 2013 are a lot more extensive than that. I could spend a long time going through all of the available tools and functions but I'm just going to give you a quick couple of examples here and...

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