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If you're an experienced Windows user and, in particular, if you?re an experienced Microsoft Office user, you?re probably pretty familiar with using the Copy, Cut, and Paste tools. However, there are one or two features of these tools that are very particular to PowerPoint. In PowerPoint, you can copy, cut, and paste just about anything in the presentation--a whole slide, a word, a sentence, or images. It is useful to know the keyboard shortcuts for these tools to make your work faster and easier. In this lesson, learn the basics of copy, cut, and paste using either the commands in the Clipboard Group on the Home tab, using the keyboard shortcuts, or using the drag and drop command.


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Hello again and welcome back to our course on PowerPoint 2013. In this section, we’re going to take a look at Copy, Cut, and Paste.

I’ve actually used copy, cut, and paste a little during the course already. And if you’re an experienced Windows user and in particular if you’re an experienced Microsoft Office user, you’re probably pretty familiar with using these tools yourself. So this is going to be quite a quick overview, but there are a few features of copy, cut, and paste which are particular to Microsoft Office and one or two that are very particular to PowerPoint as well. So it’s worth spending just a little bit of time summarizing the main points and going over those particular features. One or two aspects we’ll look at later on as well when we look at putting some drawings, etc into our slides.

Now as I said at the beginning of the course, I’m assuming that you’re a reasonably experienced Windows user and so you’ve almost certainly used copy, cut, and paste before. But I am going to cover a couple of the basics quickly now. The first thing I want to point out in relation to PowerPoint is that you can copy, cut, and paste just about anything that’s in a PowerPoint presentation. So you could copy a whole slide, you could copy one word or one sentence, and later on when we move on to looking at images, you can copy, cut, and paste images. The way it works is basically the standard way that it works in a Windows based application. So for instance, if I wanted to make a copy of a sentence in the speaker notes, let’s say I wanted to make a copy of “My name is Toby and I am your host for the day”. First of all, I select that. You should have no problem selecting a sentence. And when it’s selected, it’s then a candidate to be copied or cut to the clipboard. The main commands on the button for doing this are on the Home tab in the Clipboard Group, which is up there on the left. The Cut button is the top right, the Copy button is the middle right. Format Painter at the bottom don’t worry about that at the moment. The Paste button is the one on the left there. The Paste button is in two halves. It’s got a top part which is a straightforward part and a lower part which we’re going to look at a little bit later on.

So let’s suppose at this point that I want to make a copy of that sentence. If I click the Copy button, nothing appears to happen but it has actually copied that to the clipboard. If I then click with the cursor at some other point in the speaker notes and then go back up and click on the Paste button, I will have pasted a copy of that sentence into the location in the speaker notes. Now one thing that I might mention there that sometimes really annoys people and that is that if you take a sentence like this one “My name is Toby and I am our host for the day”, you copy and paste it, you think, well what happened to the blank line after that sentence? Well, that’s really a matter of how you selected it in the first place. And what I’m going to do is to undo that paste and now I’m going to go back to that first sentence again. I’m going to select it but this time I’m going to select it and the blank line underneath it. You’ll see how the selection mark now indicates I’ve got the blank line as well. But this time instead of clicking copy, I’m going to do a cut. Now one option for copy, cut, and paste is to use keyboard shortcuts and these are keyboard shortcuts that I use all the time because they’re just about universally consistent across Windows applications.

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