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Toby discusses more about text boxes, the different types that are available, and some of the other types of formatting in terms of text effects. With a blank presentation, you get a title slide with 2 placeholders on it--one for the title, and the other for the text. Even if you use a different slide template, these placeholders remain positioned in a consistent way. Learn the difference in functionality between a manual textbox, which pretty much behaves in a very different way compared to a placeholder textbox. Find out also how to insert symbols, headers and footers, and word art. All this and more in this tutorial!


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Hello again and welcome to this second section on working with text in PowerPoint 2013. In the previous section, we looked at some of the basic formatting of text and we talked a little about placeholder textboxes. In this section, I’d like to tell you a little bit more about textboxes and the different types that are available and look at some of the other type of formatting we can do and what we can do in terms of text effects. So let’s get started.

So let’s start another blank presentation. There’s a straightforward keyboard shortcut for that. It’s Control-N. And with the blank presentation, as we saw before, you get a title slide with two placeholders on it. Now it’s very important to recognize that when we’re working with any kind of template including this default one, the placeholders on it, the text placeholders in this case are positioned in a consistent way. If I wanted to put on a new slide and I chose title and content, it gives me Slide 2.

Do the same thing again, new slide, gives me Slide 3. Within each slide as I select it, I have placeholders that are accurately positioned based on a template. And we’ll talk more about templates, layouts, and outlines later on in the course. If when I get these I select those placeholders and start changing the size of them and I start, for instance, making that one a bit smaller, maybe making that one a bit bigger, then I’m going to change the overall consistency within a presentation. And the basic idea behind the slides in a template and the placeholder shapes on those is to give consistency throughout a presentation. So if I was doing one such as the one we looked at earlier talking about the tabs on the Ribbon of PowerPoint 2013, having developed each slide from a template slide means that the positioning, sizing, and so on is consistent. So it’s a good idea to avoid resizing placeholders too much within a presentation.

However, sometimes you need text where there isn’t a placeholder textbox. And in this situation, you have to use a different type of textbox. Now this different type of textbox behaves in a different way to the placeholder textboxes but also they have many features in common as well. On this occasion, I’m going to add a slide to this presentation which is completely blank and if I click on a blank slide there is no placeholder. There’s no where to put some text.
So in order to put some text here, we’re going to insert a textbox and on the Insert tab in the Text Group, one of the options is Textbox.

Now this draws a textbox anywhere. In order to draw this textbox, we click that button and as you move the cursor over the slide, the cursor changes to become a vertical line with the little sort of cross at the bottom. It looks like something like a sword upside down, and you basically draw the textbox. Now don’t be too confused by the size of that box at the moment. But the first thing you must do is type something. This is a manual textbox. And a manual textbox behaves in a very different way to a placeholder textbox. First of all, as you may have noticed there, it automatically resizes itself vertically to make space for what’s in it. It doesn’t resize itself horizontally, only vertically.

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