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In this section, Toby talks about not only adding text in a PowerPoint presentation, but also how to format the text and some other functions and facilities within PowerPoint 2013 that can help you make the best use of text in your presentations. When working with text, you can do all sorts of formatting such as changing the font size or the font style, making the text bold or italic, putting an underline or a strikethrough, changing the text color, putting a shadow, and other text features. For touch screen users, PowerPoint 2013 also has the functionality to allow you to switch to Touch mode. For a more detailed demonstration of adding and formatting text in PowerPoint 2013, watch this video!


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Hello again and welcome back to our course on PowerPoint 2013. In this section, we’re going to start to look at working with text in PowerPoint 2013. We’ve already added some text to some slides but we’re going to concentrate here on not only adding text but how to format it and some of the functions and facilities within PowerPoint 2013 that can help us to make the best use of text in our presentations. So let’s get started.

Now on this occasion we’re starting with another new presentation and as I pointed out to you earlier in the course, typically when you start a new blank presentation, you’re presented with an initial slide with a couple of text placeholders. The top placeholder here says Click to add title. The lower one says Click to add subtitle. If you click within the area of a placeholder, one thing you’ll notice apart from the cursor is that on the Home tab in the Font Group you will see which Font is in force at that point. This is a version of Calibri Light and the point size that’s in force is 60 point. Now let me start to type in that title. Now watch carefully. When I got to the end of that line, it automatically turned a line. I’m still on Calibri Light 60 point and I’m still able to type, carry on typing.

Now watch what happened. When I got past a certain point there, PowerPoint 2013 realized that it could no longer fit what I was typing into the available space and so it dropped the point size down to a point size where it can now fit the text. Now the behavior we’re looking at there is associated with what are called placeholder textboxes, and this is one of the things you need to be aware of when you’re typing text into a placeholder textbox and that is that the text will often be resized automatically to fit the available space. So although we’re going to talk now about controlling text and entering text, be aware that in PowerPoint 2013 some things are automated and may take you a little bit by surprise.

So we’re going to be looking now at text and placeholder textboxes is a good place to start. We’ve already seen some behavior of one of the placeholder textboxes on this particular slide. There is also a lower placeholder textbox, one that says Click to add subtitle in it. Let’s click in that. Again, we could just type away. Note that the textbox has sizing handles around it so we can change the size of that textbox, and it also has in fact a rotation control. If you hover over that rotation control and just move with the mouse or with your finger, if you’re using touch, you can actually rotate the text as well.

Now note when it’s in normal use when we’re entering text the perimeter of the box is a sort of dotted line. If you click on the perimeter, you make it into a continuous line and you get that prompt back again that says Click to add subtitle which you get with a placeholder textbox. At that point if you press the Delete key, you can actually delete that textbox all together and at this stage we’re not going to be using that particular placeholder textbox again for a little while.

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