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Two of the very important tools when you're working with PowerPoint 2013 are the Undo and Redo tools. Most people tend to have the Undo button on the Quick Access Toolbar because it allows you to quickly undo an action that you've done by mistake--for instance, if you have accidentally deleted a slide. Others prefer to use the keyboard shortcut for Undo, and that is Ctrl + Z. On the other hand, the Redo tool is almost always located beside the Undo button, the keyboard shortcut for which is Ctrl + Y. If you want to know more about these important tools, watch this video!


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Welcome back to our course on PowerPoint 2013. In this section, we’re going to look at couple of very important tools when you’re working with PowerPoint 2013 and that’s the Undo and Redo tools.

Now I’m sure that if you’ve used Windows software before, if you’ve used any components of Microsoft Office before, you’ll be familiar with Undo. There are a couple of specific things in relation to PowerPoint that I want to cover in this section, but briefly Undo is straightforward enough. Let’s suppose that I select this Home Slide here and then I press the Delete key to delete the slide. It’s gone. If I decide that that’s a mistake, I’ve accidentally deleted it, then I can undo it. Generally speaking the Undo button is one of the ones that people tend to have on the Quick Access Toolbar and I’ve got an Undo button on the Quick Access Toolbar. It’s this sort of curvy arrow here pointing up to the top left and it says Undo delete slide. In fact, it’ll say Undo whatever I did last. And very importantly and this is one of the keyboard shortcuts that I tend to remember, there is a keyboard shortcut Control-Z to do an Undo. So if I click on Undo delete slide, my previously deleted slide is back again.

Closely related to the Undo command is the Redo command. I’ve restored that slide and I thought, no I did actually mean to delete that in the first place. I could either do the delete again or I can use the other button which is normally to the right of the Undo which is the Redo delete slide keyboard shortcut on Redo is Control-Y Redo and it’s gone again.

Now let’s suppose that having deleted that slide I didn’t immediately realize that I wanted to put it back again or indeed that I subsequently changed my mind yet again but I went and did something else. So I went back to Slide 1. I took the second sentence there and I decide, ah I don’t want to say “Your host for the day”. I want to say I am the presenter for this first session. And then I said, oh I don’t want to say “Welcome to this presentation”. I want to say “Welcome to our presentation”. So I make a few other changes, in this case in the notes on the first slide. If I now go up to the Undo again, I could undo those in reverse order. So my first undo would get rid of the last change that I made. The next undo would do the one before that and so on. But you may see that just to the right of the Undo button, there’s a little drop down and if I click on that drop down, it gives me a list of the last so many things that I’ve done. Now it won’t tell me exactly what typing I did but it does know that the last thing I did was some typing and before that I did some typing and before that I did some typing.

Now as I go down that list it’s saying undo three actions, undo four actions. If I get right back to the delete slide, they’re actually five actions. Note that the typing does not necessarily imply one character or one word or one sentence. It’s one sort of batch of typing. If I wanted to undo right back to deleting slide, if I click now everything back to delete slide, so all of the subsequent changes, they would all be undone. And there is a very important point here and that is that if I wanted to undo that delete slide, then I would have to undo everything since then as well because, of course, those other changes may have been affected by deleting the slide. I cannot selectively go back and just undo delete slide and ignore the other four changes since.

Sorry, we couldn't fit the entire video transcription here since YouTube only allows 5000 characters. Get the 4 hour+ PowerPoint 2021/365 course here ️ https://youtu.be/LEe8OKhfJWw and get the 9+ hour Office 2021/365 course here ️ https://youtu.be/6qjoGc-KDYs