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People use zoom to be able to take either a very close-up view of something in a presentation or to take a wider view. For instance, when we get close up, we talk about zooming in, and when we talk about taking the wider view, we talk about zooming out. The tools for zoom are relatively the same, with only a few differences. In this lesson, Toby teaches us how to zoom in or zoom out in different PowerPoint views, such as the Notes Page View and the Slide Sorter View. Whether you are using a desktop, laptop, or a touch screen device, this lesson on zoom has you covered!


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Hello and welcome back to our course on PowerPoint 2013. In the last two sections we looked at the various views that are available in PowerPoint 2013, and in this section we’re going to look at a subject which is closely associated with the use of views and that is the use of zoom.

Now the reason that we use and need zoom is to be able to take either a very close up view of something in a presentation or to take a long, a wider view. When we get close up, we talk about zooming in and when we talk about taking the wider view, we talk about zooming out. Now the tools that we use for zoom are the same whichever view you’re using, but there are some differences and I want to look, first of all, at what we call one of the single pane views. We’re going to look at the Notes Page View that we saw earlier on. The Notes Page View only has one pane, that’s P-A-N-E, that type of pane, and let’s see how we can zoom into and zoom out of Notes Page View.

Well, in some ways the simplest way to zoom in and out is to use the zoom controls at the bottom right hand corner of the workspace, at the right hand end of the status bar because here you have a zoom slider and a Fit to window button in the bottom right hand corner. Let’s look at the zoom slider first.

At any time, the slider shows the percentage of zoom. So at the moment we’re on 60% zoom. If I wanted to zoom in further, I would click the plus sign and I’m now on 70% zoom. Now I’m on 80%, 90% 100% is the setting in the middle. So I can actually go well beyond a 100% and under normal circumstances the maximum zoom is 400%, although for some views you cannot go above 100%. Now to reduce the zoom, I can just click the minus sign, the zoom out button at the other end of the slider and that goes down in 10% increments as well.

It’s also possible to use the slider itself. So if I click on the slider with the mouse, I can actually slide on a sort of continuous scale and go in as close or to go out as far as I want to. And as you can see at 40% zoom, this notes page looks very small. And that’s really where the button on the right, the Fit to window button, works because if you click on that one, Fit to current window, whatever view you’re in it will fit what you’re looking at to the available space. And in this case that means a 60% zoom to make that notes page fit in the available document window.

So let’s look at the other main single pane view which is slide sorter. I’m going to do this with my fingers instead. I’m going to do it with touch. So, first of all, I’m going to touch on Slide Sorter as the command on the Ribbon to choose that view and then instead of using the zoom slider or the Fit to window button, I’m going to use a touch gesture which is pinch. If you’re using touch you’ll understand pinch that’s two fingers or finger and thumb on the screen and pull them together to pinch and when I pinch, then I’m going to get more slides into the Slide Sort View. Obviously, that’s a good idea if I’ve got many slides in my presentation.

So I zoom out with pinch, but to zoom in I use stretch. So either finger and thumb or two fingers put together on the surface of the touch device and pull a little apart and PowerPoint 2013 does the rest. It will rearrange them. Obviously, I can adjust that as finely as my ability to do accurate gestures will allow. But, of course, the sliders available and as we’ll see there is an alternative approach that will work with either touch or mouse and keyboard as well.

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