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Hello again and welcome back to our course on PowerPoint 2013. In this section, we?re going to look at views. Views are not only different ways of looking at a presentation, but they?re also different ways of working on a presentation, which means it?s very important to know which is the most appropriate view to use when you have a particular task to perform. So far, generally speaking, we?ve done everything in Normal View and as you?ll see later in this section that?s not always the most appropriate view to work in.


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Hello again and welcome back to our course on PowerPoint 2013. In this section, we’re going to continue looking at the views that are available in PowerPoint 2013.

The next view we’re going to look at is called Slide Sorter View and even if you’ve never seen it before, you may well be able to guess what we use that for. Note that I’m currently in Outline View, click on Slide Sorter View, and I see the slides sorted into whatever order they are in all ready. I can easily move slides around. So if I click on that slide, the Design Slide, I can move it before Home. I could put View in a different sequence. It’s very easy just to drag the slides around to put them into whatever order you want. You can see the numbers there, 1, 2, 3, 4, etc just to tell you the sequence.

When we look at Zoom later on you’ll see another little aspect of that that’s quite useful. When in you’re in Slide Sorter View, if you want to be able to just look at one of the slides in more detail if you double click on it, you go back into either Outline View or Normal View depending on which one you were last looking at slides in.

Now I should point out that if you’re in Slide Sorter View and you have a particular slide selected, right click on that, you still have options like New slide or Duplicate slide, another useful feature. I’ve currently got the Home Slide selected. If I click on Duplicate slide, what it does is to make an exact copy of that slide, inserts it after the one I had selected, and then I could use that as the starting point for another one of the slides naming three of the groups on a tab of the Ribbon.

The next few we’re going to look at is Notes Page View and in Notes Page View you basically see the slide. You can’t actually edit the slide in this view, but underneath that a placeholder for the notes or indeed that notes you’ve already typed. So if I go back to the first slide using the scroll bar on the right, I can see the notes that I’ve typed about the first slide. Notes Page View is a good one for actually entering your speaker notes. You can see the slide on the page and then you’ve got space to just type in the notes. You may remember much earlier on in the course we talked about the setup of a presentation and the orientation not just of the slides but of various pages and we talked about handouts pages and notes pages. Well, this shows you one of the reasons why we chose portrait for some of the artifacts that we produce with a presentation because having this in portrait view is a very convenient way of laying out the notes page even though the slide itself is a landscape slide.

And another thing to point out about Notes Page View is that historically it’s very often been the view that a presenter has printed to put by his or her side whilst making a presentation because it gives visual access to the notes and also at the same time they can see exactly what appears on each slide. Now although many people, in fact probably most people still do things in that way, the use of Presenter View can greatly aid the process of giving a presentation without the need to have a printed copy of the notes pages. Now Presenter View we’re going to look at later on when we look at actually giving a slide show.

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