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During this Microsoft PowerPoint 2013 training tutorial, we'll talk to you about Backup, AutoSave, and AutoRecover and we?re going to look at backup first.


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Hello again and welcome back to our course on PowerPoint 2013. In this section, I want to talk to you about Backup, AutoSave, and AutoRecover and we’re going to look at backup first. And when I’m talking about backup here I’m talking backup if you like in the longer term.

In the next section, we’re going to start to create presentations and as you create your presentations, you’ll be saving them presumably on a drive within the device that you’re using and when you finish doing what you’re doing for the day whether you’re at work or at home you switch your computer off, you come back again tomorrow or the next time you’re going to work on this course and you’re going to open up those presentations and carry on working on them. Well, what if when you come back tomorrow you’re computer won’t start? What if when you come back to work next week somebody has stolen the computer you were using or perhaps somebody else has used it and accidentally deleted or maybe even deliberately deleted all of the presentations that you were working on? What do you do about that? Well, what you do about that is that you always have at least one backup copy of the work that you’re doing and it is on a device other than the one that you are working on.

Now at the time of writing this, there are many options for taking backup copies of the work that you’re doing. You could, for instance, just copy the work to a memory stick, a USB memory stick which would probably hold several gigabytes of data which may be hundreds of presentations and which maybe will cost a few dollars or a few pounds from your local computer store. Alternatively, you could have an external drive device. Again, it could be a USB device which may hold up to one or two terabytes of data which is probably going to be millions of presentations. And again that will only cost 50-100 dollars, 50 pounds, something like that. So there really is no excuse for not keeping copies of the work that you’re doing.

Nowadays many people work in such a way that as they’re working they have an external device that is copying what they’re doing to the external device pretty much as they go. So it’s doing a sort of live backup of the data in real time and that’s a good option, particularly if what you’re doing is going to be of great value to you.

From my point of view, what I do is I take a backup copy of everything without fail at the end of the day, keep it in two places. I keep it on my own network so that it’s safe at hand, but I also put a copy in, it actually goes in the boot of my car in a locked box.
So you really need to make sure that you keep backup copies of your work and there is no built in intrinsic feature of PowerPoint 2013 to do this for you. There isn’t some magic tool that we can switch on, one option we can click somewhere that will take offsite as they’re called, backup copies of what you’re doing. That part of it is entirely up to you.

For the rest of this section we’re going to be talking about a pair of features called AutoSave and AutoRecover. And they are there to deal with an associated issue and I’ll come back to that in just a moment. But I would like to point out that they are not there to solve the problem that we’ve been talking about. They are not there as a tool for taking backups at the end of the day or making sure that you’ve got a copy of a presentation somewhere else. They’re there for pretty much a different purpose all together.


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