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The Mini Toolbar appears when you highlight a selection. Some PowerPoint users prefer to use the Mini Toolbar for a faster way of doing things, while some prefer to hide it. In this video, learn how to show the Mini Toolbar on selection, how to use the Mini Toolbar, how to bring up the Mini Toolbar using touch, what are the contents of the Mini Toolbar, and much, much more.


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Hello again and welcome back to our course on PowerPoint 2013. In this section, we’re going to look at the mini toolbar or perhaps it will be more accurate to say the mini toolbars because there are sort of two of them, as we’ll see so, mini toolbar.

Now at one point in the previous section, we made the content of this line on this slide here bold and although we haven’t looked at selecting text at the moment what I’m going to do now is to select that line again using the mouse. So I’m going to sweep across with the mouse and I want you to watch very carefully what happens. Now having made the selection and left the pointer over the selection a box, a block of commands appears to the right, the upper right of the selection, and that is the mini toolbar. On it there are a number of commands and they are deemed to be the most common or popular commands that I’m likely to want to execute having made that selection. Now you notice on that mini toolbar, the one in the bottom left corner, the Bold button is highlighted and that’s because the text we’ve got there is bold. If I wanted to un-bold it, I wouldn’t need to go to the Ribbon. I wouldn’t need to go to the Quick Access Toolbar. I could just un-bold it by clicking the button on the mini toolbar so let’s un-bold it. It’s now no longer bold. I could also, for instance, make it italic or make the point size much bigger. So it’s currently 18 point. I could make it say 24 point. So that is how you use the mini toolbar.

Now before we look at doing the equivalent with touch, let me just point something out. If I go into Options via Backstage View, you may remember on the General tab the very first option there is Show mini toolbar on selection. And if I uncheck that and click OK, now let me select that text again exactly the same way as I did before, leave the arrow pointing at the text. I don’t get a mini toolbar with mouse and keyboard if I have that option disabled.

Not everybody likes using the mini toolbar. Some people find it gets in the way. And a combination of using right arrow and contextual help which includes access to the mini toolbar when you actually do right click and using the Ribbon and Quick Access Toolbar is plenty for them they don’t need the mini toolbar as well.

So let’s do the same thing using touch. In the case of touch, you can see the markers at either end of the selection, those little circles at either end of the phrase, Content of the first slide. And in order to bring up the minibar or mini toolbar when using touch, all I do is tap and hold on the selected text, and what you see now is the minibar. Now this minibar has a different layout to the one that you get using the mouse and keyboard but other than that the function is very similar. So you have operations like cut and copy which are relevant to a selection of text, but you also have options to do things like change from italic to bold. And again, I operate these buttons just using my finger. So let me change that from italic to bold and tap on the I to stop it being italic. And apart from the bar itself, as you can see there, there is a little drop down on the right where I can access a contextual menu. Now exactly what’s on the menu is contextual. It does depend on the particular situation, but that will give you access to some more commands.

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