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An easy way to use the commands in PowerPoint 2013 is through the Quick Access Toolbar. The Quick Access Toolbar is at the top right corner of the screen where you can store the commands you frequently use for quick access. One of the features of PowerPoint 2013 is the ability to undo something. In this video, learn more about the Quick Access Toolbar--how to customize the Quick Access Toolbar, how to add a command in the Quick Access Toolbar, how to remove a command from the Quick Access Toolbar, and more.


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Hello again and welcome back to our course on PowerPoint 2013. In this section, we’re going to look at the Quick Access Toolbar.

Now one aspect of using the Ribbon is that not all commands are visible all of the time. And to some extent when you’re working on a presentation, maybe quite a complex presentation, you can spend quite a bit of time just flicking between the tabs and choosing the commands and groups that you need to use. Some of the things you do in PowerPoint tend to be done quite a bit. For example, if you want to regularly save your work, you need access to a command to save your work. And if you’re like me and you tend to make a good few mistakes when you’re working one of the features of PowerPoint 2013 is the ability to undo and I like access to a very straightforward button I can push to undo something. Now that’s really what the Quick Access Toolbar is for, quick access. You choose a few commands, the ones that you use very frequently, and you have them available on this little bar at the top left hand corner of the screen.

So let’s take a closer look at this Quick Access Toolbar. At the right hand end of the bar, there’s a little drop down arrow with a little bar over it. If I click on that, the screen tip says Customize Quick Access Toolbar. Click and what you see is a list of commands and these are the commands that by default are available to show on the Quick Access Toolbar. And you’ll see that some of them are ticked and some of them are not ticked. The ones that are ticked are Save, Undo, Redo, Start from beginning, and Touch/Mouse Mode, and basically what this means is that they’re the ones you can see at the moment. So each of them has an icon so that one’s Save, that one’s Undo, that’s Redo, that’s Start from beginning, that’s Touch/Mouse Mode. We used that button a little bit earlier on in the course. If I wanted to show one of the others such as, for instance, Quick Print, if I click to check it, note the screen tip says Add to Quick Access Toolbar, then that will appear on the Quick Access Toolbar. So check there. I’ve now got a Quick Print button and I get the screen tip, of course, when I hover over it. And basically that’s how you choose which buttons, which commands to show at any time and which ones to keep hidden.

Now in fact you’re not restricted to the list of commands that we just saw on that menu. Let me click on that drop down again and this time I’m going to choose More commands, click, and that takes me into yet another page of the PowerPoint options. In this case, the page is the one that we use to customize the Quick Access Toolbar. Now I am very quickly going to show you how to do this. It’s actually quite straightforward, although there are quite a few additional features that you might use perhaps a little bit further on in your use of PowerPoint 2013. On the right we have a list of the commands that are currently shown. If I wanted to add a command, let’s suppose that I’m always making text bold and I keep having to go back to the Home tab to find the Bold button.

Let’s suppose I want to add the Bold button to the Quick Access Toolbar. On the left is a list of what are currently selected, the popular commands, and Bold isn’t one of them. But if I click on All commands and let me just scroll down, B, B, B, B, there we are, Bold, and select that. I can say Add and Bold now appears on the Quick Access Toolbar.


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