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If you're new to using PowerPoint 2013, one of the things you need to be familiar with is the Ribbon. This video explains the PowerPoint Ribbon and its features in more detail in an easy-to-understand manner, which is perfect for beginners. Learn how to switch to mouse mode or touch mode, how to collapse the ribbon and pin it back again, how to auto-hide ribbon, how to show tabs and commands, how to customize the ribbon, and much more.

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Welcome back to our course on PowerPoint 2013. In this section, we’re going to start to look at the Ribbon and toolbars. And in this section in particular, we’re going to concentrate on the Ribbon. And the Ribbon is very much the center of the interface between you and PowerPoint 2013. If you’ve used the Ribbon before, you’ve maybe used a recent version of PowerPoint or another component of Office, then you’ll understand the basic principle of the Ribbon. But I should warn you that it has changed in Office 2013 and the first thing we’re going to look at is what is probably the most significant aspect of that change.

So I pointed out to you what and where the Ribbon is earlier on in the course and above the Ribbon there is the Quick Access Toolbar. And on the Quick Access Toolbar one of the buttons has a pointing finger. To the right of that pointing finger, there is a little drop down arrow and if we click on that we are given the choice between mouse and touch. Now I’m currently in what we’ll call mouse mode. If I click on touch and go into touch mode watch what happens to that Ribbon. Basically everything gets spaced out more. The Ribbon has lots of little commands on it, which we’re going to talk about in a moment, but they’re all spaced out more and that is to give you room to touch those commands and those buttons with your fingertips rather than using the relative accuracy of clicking with a mouse.

We’re now going to look at the Ribbon in detail but you may want to go into the right mode for you first. So if you’re using touch, go up to that drop down, go to touch. If you’re using the mouse, click, go back into mouse mode.

Now one thing to note about the Ribbon is these little command buttons that I’ve talked about. They’re all rather gray looking at the moment and the reason they’re rather gray looking is that we don’t have a presentation open. So the first thing I’m going to do now is to open a presentation. Now once I have a presentation open, the situation changes because now I can see that some of the buttons are dark and some of them are still gray. And basically the difference is that the ones that are dark you can see the words on them and the actual buttons themselves are basically black rather than gray, they are enabled. Now if you look at this button here it says New slide. If I wanted to create a new slide, I would click that button. And at the moment, I can create a new slide. I’ve got three.

If I clicked that, I’d get number four. But all of the buttons here, this whole group of buttons here, they’re all gray and I can only use those when I have something selected. Normally, I would have some text selected, because they’re the buttons that I use to change the font in use on some text in a presentation. So the first thing to note is that some of these buttons are useable and some of them are not, and you can tell whether they are enabled like these ones or disabled like these ones. We sometimes say disabled we sometimes say grayed out.

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