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This course discusses the key features of the PowerPoint options dialog, which is intended to enable users to customize PowerPoint 2013 to suit personal preferences. Find out how to change the background and the theme, how to show feature descriptions in Screen Tips, how to show the Start screen when application starts, how to set office language preferences, and more!

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Welcome back to our course on PowerPoint 2013. In this section, we’re going to look at the PowerPoint Options. Just before we do that let me just give you a useful little tip. If you have some files, say, here in the recent files list, the recent presentations list, if you hover over them, you’ll normally see a little pin on the right. Let me just hover over that pin and you’ll see it says Pin this item to the list. Now where it says Pin this item to the list that’s called a Screen Tip, and screen tips we’re going to be talking about in this section. But if you do pin this item to the list, what it means is that that item will stay on the recent files list until you unpin it from the list. If you tend to work on a lot of presentations and it may be the case for example that you very often go back to an old one to use as a basis for starting others, by pinning it, it stays in the recent files list which otherwise just shuffles through so ones that you haven’t worked on for a while will tend to shuffle off the bottom of the list. That’s a way of pinning it to the list to stay there and then when you no longer need to pin it to the list hover over, unpin, and it’s unpinned from the list and it will remove itself from the list at the appropriate time.

So anyway let’s now select that particular presentation, open it, and then go into Backstage View and I mentioned to you earlier on that one of the options we’d come back to is indeed Options down at the bottom here. So let’s click on Options.

Now I should point out that sometimes this PowerPoint Options dialog appears at other points where we’re using PowerPoint 2013. Sometimes when we have to make a decision about something, this Options dialog will pop up and we’ll need to change or set something in that dialog. So the dialog is arranged into pages and the pages on the left, General, Proofing, Save, Language, Advanced, etc. And whenever we change something here to commit the change, to actually make it happen, we use the OK button which is at the bottom of the dialog. So it’s a standard type of dialog. And if you decide not to go ahead with the change you were going to make, hit the Cancel button to cancel that particular change.

So what is the PowerPoint Options dialog for? Well, the reason for having this is to enable you to customize your installation of PowerPoint 2013 and the customization takes several different forms. One very important aspect of the customization is identification. And on this General page, roughly halfway down there is my user name and my user initials. And your user name and initials should appear in the equivalent place in your set of PowerPoint Options in your copy of PowerPoint 2013. I can also in that same section of the General page of the PowerPoint Options specify which Office background I want if any. There are several to choose from. I’ve got no background, but there are many others that I could use. And I can also decide which Office theme I want. It’s a choice of white, light gray, or dark gray. If you are considering changing the background or the theme, I suggest you experiment with those and see which of them you like. I tend to go for the white and very plain types of background in what I do.

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