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When working with PowerPoint 2013, there are things that you do to a presentation that are not actually part of the presentation. This is the essence of Backstage View. In Backstage View, you will have various options--Info where you can protect your presentation by encrypting it with a password, New where you can choose a blank presentation or one of the templates, Open to open recent presentations or those stored in your computer and other device, Save to save the current presentation, Print to get a hard copy of your presentation, Share to make a presentation available to other people to view or work on, Export, Close, Account, and Options. Find out also about other important features of PowerPoint 2013 such as the workspace, status bar and its elements, and more in this video tutorial.

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Hello again and welcome back to our course on PowerPoint 2013. In this section, we’re going to look at the PowerPoint 2013 workspace in a little bit more detail.

Now the first thing I want to do is to look again at Backstage View so click on the File button, that takes us into Backstage View, and the main categories of things that we can do in Backstage View are listed down here on the left. Now some of these we’re going to be looking at in a lot of detail later on, but I just want to concentrate for the moment on the main ones and generally introducing you to the ideas behind Backstage View.

The fundamental idea behind Backstage View is that it’s the area where you do things to a presentation that aren’t actually part of the presentation. Give you a good example of that one of the things you can do from Backstage View is to print a presentation. Now if I select the Print option in Backstage View, I get a lot of other options that I can select from. So I can choose, for example, which printer I want to use, how many copies I want to print, and various other settings. And we’ll be looking at the print option in quite a bit of detail later on in the course. But the important thing here is that having chosen Print we then have a number of print options to choose from and we can control specifically the way that we print a particular presentation.

Now each of the options in Backstage View requires its own additional information and gives us access to different facilities and features of PowerPoint 2013. So it’s time for a quick tour of Backstage View.

First of all, right at the top there is a left pointing arrow and if I click on the left pointing arrow that takes me back to a presentation. So whichever presentation I’ve accessed this from, press the arrow, and I’m back in the presentation again. Click on File and I’m back in Backstage View. The next category down is Info. Now Info is extremely important and a couple of things in this we’re going to be looking at in quite a bit of detail. I’m going to come back to Info in just a few moments from now. We’ll go down to New. New is the area here I can access what I effectively saw on that start screen.

So I can choose to start a blank presentation or I can choose one of the listed templates or indeed I can search for a template. We’ll be using templates later on in the course for creating new presentations and, in fact, we’re going to create a new presentation from a blank quite soon. Open we’ve already seen. It gives us access to opening either recent presentations, ones that are stored on SkyDrive, or any presentations that are stored on our computer or a device accessible from it such as an attached external drive or a network drive for example. We click on the Save option here to save the current presentation. Click on File to get back into Backstage View and if I want to save the presentation that I’m working on under a different name, I use Save As. We’ll look at Save As in a couple of minutes from now. Print we’ve talked about. Let’s have a look at Share.

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