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Having difficulty finding what you are looking for in your Word document? A quicker way of finding text in a document is througfh the Find and Replace dialog, which is what Toby talks about in this lesson. The Replace feature also comes in handy when you want to replace words in a long document where manually doing so would take up most of your time. With the Replace feature, you can replace multiple identical words with another more preferred word in one go. Saves you a lot of time and effort! Toby also explains how each of the buttons in the Find and Replace dialog functions. Some of which are Match Case, Find whole words only, Use wildcards, Sounds like, and Find all word forms. Watch to learn more!

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Hello again and welcome back to our course on Word 2013. In the previous section, we looked at the use of the Navigation Pane and one of the uses of the Navigation Pane is to find text or other objects within a document. Now there is another way of finding text within a document although it largely overlaps with the method you saw in the preceding section. And it uses a dialog that’s been a feature of Word for a few versions now, and it’s the Find and Replace dialog and that’s what we’re going to look at in this section.

Now the exercise that I’m going to perform on this file is to replace the word Choose in it everywhere that it occurs with the word Select. Now I don’t know how many times the word Choose occurs in this document. At the moment within this document, the cursor, what’s called the insertion point is before the word Reading there in the sixth paragraph, so it’s just there. On the Home tab, the right hand editing group at the top there is Find and we’re going to go for the second option which is Advanced Find.

Now if I select Advanced Find, I get the Find and Replace dialog. Now it’s a pretty straightforward dialog to use. You type what you’re looking for in this case Choose and you click on Find Next. Now, watch what happens. The insertion point is just before the word Reading, paragraph six, click on Find Next, and it finds an occurrence of Choose in paragraph seven actually.

Now the reason I’m mentioning these paragraphs and paragraph numbers is to point out an important difference between this and using the Navigation Pane and that is that when you’re using this Find and Replace approach the Find starts at the insertion point so it starts where the cursor is now and it carries on from that point to the end of the document. When it gets to the end of the document, it goes back to the beginning and cycles right round to where you started from again.

So, back into Find and Replace. I put the insertion point back where it was at Reading, click on Find Next, it finds a Choose, Find Next. Quite a bit further down the document, you can just see that one above the dialog. Again there’s no Navigation Pane here to list all these occurrences. As you click Find Next again and again, it just hops from one to the next. And then it’s getting towards the end of the document now, click again, click again, and then before too long it gets its way back up to the beginning again. And there we are, that’s right near the beginning of the document. So that is a pretty straightforward way of stepping through the occurrences of the word Choose in this document.

In addition to being able to do a straightforward Find like that, there is a button at the left hand corner one here, More, and if you click on More, it gives access to a number of other options which are basically very similar to the options that you get in the Navigation Pane. So you have options like Match case, Find whole words only, etc.

Now in addition, there are additional options down here. I’m not going to look into these now but I’ll briefly describe them. Format and Special, you can look for the text that you’re looking for in this case the word Choose, with a particular font or in a particular font or with some kind of special characters in or around it. So it is a very, very flexible and powerful way of finding.

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