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As your Word document becomes longer, it often becomes more difficult to find something in particular in your document--whether a word, a phrase, a sentence, or a paragraph. Good thing Word 2013 has what is called a Navigation Pane. In this lesson, Toby teaches how to make the navigation pane visible how to move around the navigation pane to have more space to work with how to use the Search box to look for text, graphics, tables, equations, footnotes, endnotes, and comments. There are also some options in finding text through the Search box, such as Match Case and Find whole words only.

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Welcome back to our course on Word 2013. As your documents become longer it becomes more and more difficult to find your way round a document, maybe to find a particular point, particular phrase, or maybe even a particular image within a document. One of the tools that can help you with this in Word 2013 is the Navigation Pane and we’re going to look at the Navigation Pane in this section.

Now by default the Navigation Pane is not visible but it’s easy enough to make it visible. On the View tab in the Show Group, the bottom option there is Navigation Pane so click on Navigation Pane and the Navigation Pane appears normally on the left of the Word 2013 window. Now one thing that may be useful to you possibly later on is to know that the Navigation Pane although it normally appears in that position can be moved around and you may well find that it’s a pane you use quite a bit for particular things, as I’ll point out in a couple of minutes time. But if you want to move it around, if you hover over the pane itself, you normally get that four-arrow cursor, that sort of heavy cursor. If you click with the mouse and hold that you can normally drag the pane around.

This will sometimes be useful if having it in its normal position obscures something or if indeed you’d rather have it hover over the content of the document to give you a little bit more space to work with. So you could for instance drop it just where I’ve left it there and then it may be a better position to work with. If you want to dock the Navigation Pane back where it was all you’ve got do again is grab it, pull it over to the left, and then it will snap back into place.

Now there are really three main uses for the Navigation Pane and the first of them won’t really help us much at the moment because we need to introduce an outline and some headings to our documents, which we’re not going to deal with for a little while yet. So one of the options there is Headings and this is create an interactive outline of your document. When we get on to longer and technical documents later on and when we’ve looked at formatting, we’ll be looking at outlines of documents. At the moment, we’re going to skip that and come back to it later.

The second option, however, the Pages option is a very useful one. If you click on Pages, what you see is a representation of each page of your document. And although these little thumbnails are very small, they can actually give you a very good idea of how a finished document is going to look. The one with the heavier outline is the page that’s currently selected. So if I click on the second one, it gives me a thumbnail of the second page and takes me to the beginning of the second page in the main document window there.

And the third option that I’m particularly interested in is this one, Results. Click on Results. This is a way of finding something in your document and you can use the Search box above to look for text. Or if you’re looking for something else, such as a particular picture for instance, if you click on the little magnifying glass there, it gives you a number of options of things that you can look for: Graphics, Tables, Equations, Footnotes and Endnotes, Comments. Now we’re going to be looking at many of those later on in the course. For the moment, I just want to do a straightforward find of some text. So let’s suppose I want to find the word Video in my document. I know that word is in the document at various places.


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