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Three of the most important and commonly used tools in Microsoft Word 2013 are Cut, Copy, and Paste. You may already be familiar with how to use these tools when copying, cutting, and pasting letters, words, phrases, sentences, paragraphs, or images, but you may well check out the many ways of doing this in Word. Toby demonstrates the difference between how to copy and paste, and how to cut and paste. In addition, you will learn how to copy and paste using mouse, how to copy and paste using keyboard shortcuts, how to cut and paste using mouse, how to cut and paste using keyboard shortcuts, how to copy and paste using touch, how to cut and paste using touch, how to do merge formatting, and so much more!

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Welcome back to our course on Word 2013. In this section, we’re going to look at Cut, Copy, and Paste. And these are the techniques that we use in order to either move content within a document or between documents or to make additional copies of content.

You can actually Cut, Copy, and Paste all sorts of things in a Word document, including graphics, shapes, photos, and so on. We’re primarily going to be concerned at the moment with text. But what you learn about text pretty much applies to everything else as well. In order for it to be straightforward to see what I’m doing here, I have formatted one paragraph in this document differently from the others.

I’ve colored it red, given it a different font, given it a different font size. And that’s the paragraph that we’re going to Cut or Copy. Now you should be familiar with the concept of Cut and Copy, if you’ve used Windows software before. So I’m not going to go into that in any detail, but I am going to show you two or three of the ways of doing this in Word. Initially, we’re going to use keyboard and mouse.

So first of all, let’s select that paragraph, quite straightforward. Move the cursor off to the right, double click, that selects the whole paragraph. We don’t need the mini toolbar on this occasion. And on the Home tab the left most group, there’s a group there Clipboard with a set of buttons. And these buttons if you use the Ribbon buttons for this, they’re ones you’ll use a lot.

The top one, the pair of scissors of course is Cut the next one, the two sheets of paper is Copy then we have one that we’re going to look at a little bit later on, that’s Format Painter and then we have the Paste button. Now, of course, as you’ll know, the Paste button won’t be available until we have something on the Clipboard to Paste. Now the first thing I want to do here is to Copy that paragraph to the Clipboard. So I’m going to click the Copy button.

Of course, nothing visible happens, other than the fact that the Paste button becomes enabled. So now let me move the cursor down to a point a couple of paragraphs further down. I’m going to click in front of the word Video in that paragraph there. I don’t have anything selected now, I just have the cursor flashing in front of the word Video and then I just click on the Paste button. And that makes a copy of that paragraph in that position.

Now, of course, if I’ve copied something to the Clipboard when I’ve pasted it again it’s still there. So I could make another copy. Let me scroll down the document, put the cursor in there, and click on Paste again, and there’s an additional copy of the same piece of text.

Now I’ve just undone the two pastes that we did and this time instead of doing a copy and then pastes, I’m going to do a Cut and Paste. So again I’m going to select that same red paragraph. I’m going to do it just with the mouse here, so I’m just going to drag over it.

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