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Apart from entering and editing text, you may also need to insert symbols or special characters into a Word document. Examples of important symbols or special characters are copyright, trademark, and registered. Other useful options when working with a Word document is to insert text from a file, insert date and time, and document property wherein you might want to insert something else into the Word document such as the author name. The important thing about inserting the author's name into the document is that you're not only inserting a word, but you're actually inserting a field and its value. Get ready for another exercise that would put what you have just learned so far into practice! Enjoy!

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Hello again and welcome back to our course on Word 2013. In the preceding two sections, we’ve been looking at ways of inserting and editing text in Word 2013. Much of what we’ve looked at would apply to graphics, for example, as well to images, photos, and the like. In this section, we’re going to look at some special cases quite briefly, but they’re primarily also relate to text. And we’re going to start by looking at inserting symbols.

Now to make these examples a little bit easier to follow, I’m going to make the font size a little bit bigger. It’s currently 11 point. I’m going to move it up to 18 point. And what I want to do is to suppose that I’m going to write a copyright notice here. So Copyright 2013. And between those I want to put in a copyright symbol. So how do I do that? Well, if I go to the Insert tab right over on the right one of the options in the Symbols Group is Symbol. Click on the drop down and I’m offered a number of symbols. Now recently used symbols, most popularly symbols initially will appear in a list at the top, and one of those is the copyright symbol. So if I click on the copyright symbol, it appears there exactly where I want it. So that’s a very straightforward symbol to insert into a document in Word 2013.
So let me look at another couple of options, the similar kind of thing.

Supposing I wanted to put a trademark symbol in I could follow exactly the same procedure but this time I’m going to click on More Symbols. And if I look at More Symbols, I can see two tabs. There’s a Symbols tab and there is a Special Characters tab. On the Symbols tab with a font of normal text, which is basically the same font or I should say an extension to the same font that you’re using in the body of the document which in this case the Calibri font. And then there are subsets. Now I’m not going to go into all these font subsets.

Suffice to say that if you have a particular font selected, you want to find the TM symbol, you can scroll down a very, very large number of additional characters corresponding to different alphabets, Cyrillic, Scandinavian, all sorts of alphabets and different combinations of characters there. And normally you will find the one you want. If for any reason you cannot find the character that you want then you can try the Special Characters tab over here and not only does this give you several special characters but in some cases, there is also a shortcut key to achieve the same affect. So for instance, let’s suppose here I’m going to put the trademark symbol in.

There’s trademark, TM, click on Insert, Close, the trademark symbol is there. But with the registered symbol, there is actually a keyboard shortcut. So let me just go back into that again, Symbol, More Symbols, Special Characters, the registered mark it’s Alt-Control-R. So let me cancel that and here type, hold down the Alt key, hold down the Control key, press the R, and I get a registered symbol. Now I may well need to resize any of these symbols depending on the effect, whether they’re visible, whether they’re too small, too large. But that’s basically how you put these various symbols in, and the symbols you can insert include accented characters. So if you’re say writing a document in English but you need to put in a couple of French terms with accented characters, you can follow that kind of approach as well.

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