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Now it's time to look into basic entry and editing of text in Word, which means we are now going to be making Word documents from scratch. If you haven't been able to make a Word document before, or if you have a Word document that you want to edit, then this lesson is perfect for you! Find out what a status bar is and how to control what appears on the status bar, the difference between Insert and Overtype mode, how to undo or redo typing, the difference between Delete and Backspace, how to allow Word to check spelling as you type and how to mark grammar errors as you type, and so on.


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Welcome back to our course on Word 2013. We’re now going to spend some time looking at basic entry and editing of text in Word. So from now on we’re going to be making Word documents and putting all sorts of content into them. We will format the documents later in the course. For the moment we’re primarily concerned with entering and editing the content and to some extent moving the content around as well.

So let’s begin with a brand new document and we’ll put some text into it. So there’s a really straightforward keyboard shortcut for creating a new document, that’s Control and N. It gives us a new blank document and note that with a new blank document, the cursor is flashing at the point where text will appear. If I just start typing with my keyboard now, this is where the text will appear. So if I start typing, that’s it.

Now for most of this section, I’m going to be just using a conventional keyboard on a PC. If you don’t have a conventional keyboard, if you’re using an on-screen keyboard, then there are a couple of possibilities. If you have Windows 8, then there will be a button on the taskbar where you can bring up the on-screen keyboard. So for instance if I click it here, the onscreen keyboard looks like that and I can, of course, type conventionally on that on-screen keyboard. Also within Windows 8, there is an available on-screen keyboard as well. You can normally get to the option to switch that on using Windows plus U to go into the Ease of Access settings. So one way or another if you’re not using a physical keyboard, you’re obviously going to need to enable your on-screen or virtual keyboard and as I discussed earlier on it does a problem in terms of how much space you’ve got to type in, but you can, of course, hide the Ribbon as we saw earlier on. For the moment, I’m going to use a physical keyboard, so I’ll assume that if you need to use an on-screen keyboard by now you know how to set it up.

Now wherever you are in terms of entering text in Word 2013, the text always appears at the cursor. So if I move the cursor, suppose I move the cursor before the word First, so I move it to the left of the F in First and start typing, that is where the text appears. If I reposition at the end, press the Space, carry on typing, again that’s where the text appears. If I make a typing error, click back to where the error is, correct it, and so on.

Now apart from moving the position of the cursor using the mouse and just clicking elsewhere, I can use the arrows on the keyboard. So the left arrow, if I press left arrow repeatedly, I move back through the text. If I press right arrow repeatedly, again, I move forward through the text. And don’t forget if you’re using touch, you can just touch somewhere within the text and that will put the cursor into that position. Now sometimes when I’m using touch, you’ll see the on-screen keyboard leap up at the bottom there. Just ignore that. I’ll get rid of it each time.

Now the next thing I’d like to look at is what’s right down at the bottom of the screen and that’s the status bar. Now the status bar has two halves at the moment. We can see a load of buttons and a slider on the right. I’m going to look at those later on in the course. I don’t want to worry about those at the moment. I want to concentrate on what’s on the left. What you see on your status bar may be different from what I see on mine.

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