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There have been some important changes in the 2013 version of Microsoft Word, and that's what Toby discusses in this section. For instance, this version now enables you to switch the Ribbon from mouse mode to touch mode to accommodate those touch screen users. Other than that, find out what each part of the ribbon is for, such as what's a tab, a group, or a command and how each of them functions. Examples of tabs are the Insert tab, Design tab, Layout tab, References, and so on. For groups, examples are the Table of Contents Group and Footnotes Group. Commands, on the other hand, are the buttons you push to accomplish something, such as Insert Endnote, Insert Picture, and Show Notes. There's also the Dialog Box Launcher. Finally, if you want more screen space, find out how to Collapse the Ribbon, and then Pin the Ribbon again if you changed your mind. Get the basic structure of the Ribbon in this lesson!

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Hello again and welcome back to our course on Word 2013. In this section, we’re going to look a little bit more closely at the Ribbon. I’ve mentioned the Ribbon a couple of times and if you haven’t used a recent Microsoft Office program, you may be unfamiliar with the Ribbon. Even if you have there are some important changes in this version of Word and Office.

So let’s deal with what is probably the most important change first. If you look above the Ribbon on this little bar, the top left here, the Quick Access Toolbar, there is a pointing finger icon. And this says Touch/Mouse Mode as its screen tip. And this is the way that you switch the Ribbon between touch and mouse mode. Now the main difference between touch and mouse mode is that when Microsoft looked at Office 2013, they decided one of the problems with accommodating touch is that the commands on the Ribbon, all these buttons you can see grayed out here, all of this, these are far too close together for many people’s fingers. If you’ve got fairly fat fingers like mine, it’s quite difficult to pick out a particular command. So if you click on or tap on that command, Touch/Mouse Mode watch what happens to the Ribbon.

You get a choice between mouse where you’ve got standard Ribbon commands, this is optimized for use with the mouse, and then you get more space between the commands. So this is optimized for use with touch. So I’m going to tap on that, now watch what happens to the Ribbon.

You can see that everything is spaced out much more. Now there is a price to pay for this if you’re using touch and that is that the Ribbon itself takes up more space on the screen, but I’ll come back to that point in just a moment. The first thing is if you’re using touch, you may want to have the Ribbon set that way. I’m going to set the Ribbon back at mouse mode. But everything I’m talking about from now on in relation to the Ribbon, etc. is exactly the same for both. It’s really only a question of whether you want more space so that you can tap on the commands more easily if you’re using touch. So let me just go back into mouse mode.

So now let me open one of the previous documents. Let’s just open Hello World again. And let’s talk about what’s on the Ribbon. The Ribbon is effectively divided into what are called Tabs and the names of the tabs are along the top here. One of the tabs will have this sort of rectangle around it. It’s sort of highlighted. That’s the highlighted tab. Currently that’s the Home tab. If I click on the word Insert, that’s the Insert tab. Design tab, Page Layout tab, References, and so on. Now there are in fact several other tabs and you can’t see them at the moment. They are available but you can’t see them.

I’ll come back to that in just a moment. On each tab there are a number of Groups and the groups are the words written along the bottom of the Ribbon itself. So if you look at that tab there, the References tab, there’s a group on the left and it’s called the Table of Contents Group and it’s got three commands in it: Table of Contents, Add Text, and Update Table. The next group along is the Footnotes Group. Again, a number of commands: Insert Footnote, Insert Endnote, Next Footnote, and so on.

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