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When you're using Word 2013, you can customize your settings based on your personal preferences using the Word Options. Among the long list of Word Options is the General page wherein you will learn the most important setting which is the user name and your user initials which can identify your ownership of a document, a change you?ve made to a document, and so on. You will also learn how to set other Word Options such as Language, Save, Advanced and many more. Be knowledgeable about the features of each Word Options from this video.

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Welcome back to our course on Word 2013. In this section, we’re going to look at Word Options. When you’re using Word, there are various ways in which you will need to customize it or in some cases, you may just prefer to customize it.

Let me give you a couple of examples. When you’re using Word generally, you’ll need to use it with the correct language set. Now, of course, you could type in any language you like at any time. But when it comes to spellchecking, let’s suppose that you’ve typed in an amount of text and you want to check the spelling, you’ll need to tell Word which language you’ve been typing in and it will spell check according to that language. On the other hand, we’ve already seen screen tips. Supposing you don’t want to show screen tips, you want to be able to switch off those screen tips. You can do that with Word Options. But whether you do or you don’t won’t actually affect what you can do in Word.

So let’s take a look at Word Options. Let me assume that we’re doing this with touch, although it will be the same with a mouse and click. If I go into Backstage View by tapping on File, right down at the bottom on the list there we have Options. Tap on Options and the Word Options dialog appears. Now this dialog has a number of pages and the names are on the left. So the top one is General, then Display, then Proofing, then Save, and so on. I’m only going to look at a few of those now, the most important ones to start with, and the others will appear at various points during the course when we need to consider the options that are included on each of those pages.

Now one thing I should point out here is that sometimes we will see the Word Options dialog box without actually going into Backstage View. Sometimes when we’re performing a particular action within Word 2013, we’ll see the Word Options dialog appear, but more of that later.

So when you open Word Options, the top page is selected, the General page. And in fact the General page contains a couple of the things that we need to look at first of all. Perhaps the most important one, right in the middle, is your user name and your user initials. Now, of course, you could leave those blank, but they’re particularly important if you work on documents with other people, partly to identify things like the author of a document. But also when you’re working collaboratively, you will need to be able to track, for example, who has made a particular change to a document so that others can review their changes.

Now the use of your user name and your initials in various places can identify your ownership of a document, a change you’ve made to a document, and so on. And in fact in some cases, you can do things like automatically insert your user name say in the footer of a document so that people can identify who wrote the document or who to contact about it that sort of thing. So that really is one of the first things that you need to set it’s to make sure you’ve got your user name and initials in there.

Also in that middle section you have a choice of Office Background and Office Theme. More of those later, but if you want to experiment with the way they look and bear in mind there’s commonality across the components of Office, so if you want all of the components, Word, Excel, Power Point, etc. to have the same background, the same theme, then you can adopt a common one across all of Office or you could even make them different in each of the components.


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