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In this tutorial, you will learn the features of the Quick Access Toolbar which is the toolbar in the top left-hand corner of the workspace. You will see some default commands in the Quick Access Toolbar like Save, Undo or Redo.

From the video, you will see the menu that says Customize Quick Access Toolbar upon clicking the little drop-down arrow of the last command. Most of the menu is made up of several lists of the commands that are currently available on the Quick Access Toolbar like Touch/Mouse mode, New, Open, and many more. Learn more about the usage of each command from this video.

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Welcome back to our course on Access 2013. In this section we’re going to look at the Quick Access Toolbar which is the toolbar in the top left hand corner of the workspace. One of the advantages of the Quick Access Toolbar over the Ribbon is that the commands on that toolbar are visible all of the time and that’s where the name comes from Quick Access.

On a fresh installation of Access 2013, you see some default commands in the Quick Access Toolbar. Let’s just look at the ones that we’ve got here. I’ll hover over them and look at the screen tips. That one is Save, this one is Undo. That will undo whatever the last command was. This one is Redo. It says can’t redo because there isn’t anything to redo at the moment. I’ll come back to undo and redo later. This one we’ve already used which is the one to switch between touch and mouse mode.

Now to the right of the last command there’s a little drop down arrow, and if I click on the drop down arrow there is a menu. The menu says Customize Quick Access Toolbar. Now most of that menu is made up of a list of the commands that are currently available on the Quick Access Toolbar and there are about a dozen of them. The ones that have tick marks, check marks to the left of them are the ones that are actually shown on the toolbar at the moment. So they’re the visible ones.

Touch/mouse mode, redo, undo, and save. If I wanted to make one of the others available all I would need to do is to click it. Click on Quick Print, that’s now visible, and it appears as one of the buttons on my Quick Access Toolbar. And that’s basically the Quick Access Toolbar.

If I click on the drop down again, you would generally check the ones that you want to see on your Quick Access Toolbar, make sure the others are unchecked, and you’ll have an array of commands that you can use there. Single click and they’re visible in the workspace all the time.

I’m just going to show you one other thing about it though because not only will help you with the Quick Access Toolbar but it’ll give you some idea of customization of the Ribbon which I know I said was out of scope but this will give you some idea of what’s involved. And that is I want to go down to More commands and click on More commands and this takes you into Access Options but this time the page is the Quick Access Toolbar page. Now let’s suppose that I look at the available buttons on the Quick Access Toolbar and I don’t see the one that I want. It’s very straightforward to add a new button to it. So let’s choose one of these. There is for instance here a Find button which gives me access to the Find dialog. If I select that in the list here and then click on the Add button in the middle, it will appear in the Quick Access Toolbar. So there it is. It’s in the list for what’s on the toolbar. Click on OK.

Now on my Quick Access Toolbar there is the Find button and I can use the Find as though I were doing a regular find within some data in a database. Now whether the Find is enabled or disabled will be determined by exactly what I’m doing in Access at the time, but the button is there available for me to use in situations where it can be used.

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