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The succeeding video is the continuation of the demonstration of how to get started with Access 2013. You will gain knowledge of the usage of the extremely important navigation pane which lists the objects that comprise the database.
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Welcome back to our course on Access 2013. In the previous section we created our first database and we called it Contacts 1. Now that I’ve exited Access and just restarted it, you can see the recent files list at the top left. Think of it as a recent databases list in the case of Access. Right at the top of that list is Contacts 1. The most recently opened database will appear at the top of that list. Now as I work through a succession of databases with Access 2013 the latest ones I’ve accessed will be at the top of the list, these will move further down the list and will actually drop off the list over time. But there’s a little button on the right, a little picture of a push pin. If I click that, it pins a particular database to the recent list.
So if for example, I have a database that I work on quite a lot but maybe not very frequently by clicking on that button, I will pin it to the list and it will always appear in the recent files list until I unpin it again. So that’s a pretty useful tip to know about. But for the moment, lets open Contacts 1 again just by clicking it in the list.
Now one thing I should mention here is that as with the other components of Office 2013, there are many different ways of doing most things in Access.
At this stage in the course I’m not going to stop at every point and show you every different way of doing something. My emphasis at the moment is getting you up to speed so that you can start to work on databases relatively quickly. I’ll come back to some of the alternative ways of doing things later on in the course, depending on the amount of time that’s available.
So let’s start by having a look in more detail at the Access 2013 workspace. I’m going to take you on a tour in this section and then in subsequent sections we’ll go into each part in quite a bit more detail.
For the benefit of those of you who’ve never used the Ribbon before, let me explain that the Ribbon is this block that you can see outlined here. It’s arranged in what are called tabs and at any time, the tab that’s selected has a sort of three-quarters of a rectangle around it. So the Home Tab is currently selected. Then we have the Create Tab. If I click on Create, watch what happens in the Ribbon. I get a different content. These are all commands that I can use in Access. I’ll talk about those in a couple of sections time. We basically have four tabs here that are pretty much always here when you’re working in the main Access window. So that’s the Ribbon.
Above the Ribbon to the top left we have something called the Quick Access Toolbar, and the Quick Access Toolbar contains some buttons that you might want to always be able to access quickly. Now I’m going to talk about the Quick Access Toolbar in detail in a later section as well.
Right at the bottom of the window, you see what’s called the Status Bar, and the status bar which currently says Form View on the left and has some buttons on the right, gives us information about what’s currently happening what we’ve currently got selected in Access 2013. The status bar will also be covered in detail in a later section.
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