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During this Microsoft Project 2016 training tutorial video, we will talk about critical path, which consists of critical tasks. A task is critical if it must be completed on schedule for the project to finish on schedule. We will also talk about filtering critical tasks, finishing slack, resource leveling, leveling only when available slack, and so on.

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Welcome back to our course on Project 2016.
In this section we’re going to look at the Critical Path in Project 2016. In the preceding section we saved a baseline for our wedding project and now we’re going to look at the Critical Path.

The reason that I want to look at the critical path now is because as we start to track progress on a project it’s very often the case that things start to go wrong. Things get delayed, they take longer than expected, perhaps cost increase. And any one time you may need to get back to a situation where you are saving time, you’re making up for slippage on a project. And when you need to make up for slippage what you really need to know is which tasks are really driving when this project is going to finish. The set of tasks that determine when a project is going to finish is called the Critical Path. And the tasks within the critical path are usually referred to as the Critical Tasks.

So the first thing I’m going to do with the wedding project is to find out what our critical tasks are.
Now in order to do that in Gantt Chart View if I go to the Format Tab in the Bar Styles Group one of the options there, there’s a checkbox, Critical Tasks. And if I check Critical Tasks it will show all critical tasks in red. Note the Screen Tip description there. A task is critical if it must be completed on schedule for the project to finish on schedule. So if I check Critical Tasks you can see that the red tasks are the ones that are actually determining when this project is going to be completed.

Now sometimes, and particularly with a project with a lot of tasks in it, it’s difficult to see the critical tasks. They may be spread out quite a bit as are these. And there is a way of only showing the critical tasks. And in order to do that we’re going to look at another important aspect of views.
So now I’m going to click on the View Tab and I’m going to apply a filter. Now in this case the filter I’m going to apply, note the control there with the little picture of the chemical filter there, is Critical Tasks. So the filter is called Critical. And now I only see the critical tasks in my project.

Now it’s quite often the case when you look at the critical path on a project that it is a continuous critical path. What I mean by that is that for every day of the project from the very beginning to the very end there is at least one critical task happening.
In this particular project that is not the case. There are I think three significant gaps. And sometimes gaps are completely explicable. They’re there for a good reason. No problem with them at all.

Sometimes they can indicate that maybe there’s a problem with the way that you have your project setup. Let’s just take a quick look at a couple of the gaps here just to give you an idea of how these things can occur.

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