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During this Microsoft Project 2016 training tutorial video, we will demonstrate different options in opening and closing projects. We will also show you some of the ways in which you can open and work on more than one projects at a given time.

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Welcome back to our course on Project 2016. In this section I’m going to look at opening and closing projects. And before I do that the very first thing I need to do is to save the first version of the wedding plan. And I’m going to talk more about saving in a couple of sections time.

For the moment I’m going to save this to the course file folder with a very straightforward file name and then we’re going to concentrate on a bit of opening and closing for now. And I’ll tell you more about Save later. So in order to save this project go to Backstage View, click on Save As. Save As brings up a Save As page. And exactly what you see here will depend on what Save As locations are available to you.

I have SharePoint sites available to me. I have a couple of OneDrive locations available to me. And I have of course the PC that I’m working on. Now depending on how your defaults are set you will by default be offered one of the available options. On this occasion I’m not going to accept my default of saving to a SharePoint task list. I’m going to save it to my PC. And that’s what I want you to do as well whenever you save files. Now when I click on this PC I’ll normally see a list of folders that are either default folders or ones that I’ve used recently.

Now I don’t actually want to use any of those folders so I’m actually going to the bottom here and I’m going to browse to the folder that I want. Once I’ve used that folder, and that’s the course file folder in my case, that will appear on this Save As list under this PC next time. So I’m going to click on Browse and then browse to the course file folder.

Now at the moment the course file folder is empty as far as the Save As type that I’m using is concerned. And my default Save As type is set to MPP. That should be your default Save As type as well. So all I need to do now is to give my project file a name. So the extension will be MPP and the name I’m going to give it is SSI Wedding 01. Click on Save.

Now when I’ve saved that file the file name appears in the header of Microsoft Project 2016 at the top there to remind me of what the name is. And if I would now to save this or any other project using the approach that I’ve just taken. So if I do again File, Save As and click on this PC that course files folder now appears in the list of Save As locations.

Now there’s a couple of important things to note about these sort of lists of locations and lists of files and so on. And that is that as you work more and more with Project 2016 obviously these lists are going to tend to get longer and things will start to drop off the bottom of the list. Now there’s a little pin on the right here and if you click that you can pin items to the list. I anticipate that I’m going to be saving a lot of items to the course files folder.

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