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During this Microsoft Project 2016 training tutorial video, we will show you how some of the commands in the ribbon works. We will talk about contextual tabs, network diagram, how to hide the ribbon, how to use the commands while the ribbon is hidden, how to customize the ribbon, and how to customize the quick access toolbar.

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Welcome back to our course on Project 2016. In this section we’re going to look at the Ribbon and Toolbars. If you’ve used other Microsoft software that uses the Ribbon and Toolbars it’s probably the case that you can skip this section if you want to. I will talk about one or two things that are quite specific to Microsoft Project but I think that if you’re an experienced user of the Ribbon you’ll be able to pick these up easily enough as we go along anyway.

Now for those of you who aren’t so familiar with the Ribbon let me just explain. The Ribbon system was introduced well about eight or nine years ago now by step by step through the various components of Microsoft Office. And it’s now fairly fully and fairly consistently implemented in these components, including Project. As I pointed out already, it’s this rectangle with a number of tabs. And you select a tab. So for instance at the moment I have the Report Tab selected. You select a tab by clicking on the name.

So this is the Task Tab, this is the Resource Tab, and so on. In most of Project there’s a whole bunch of tabs, Task, Resource, Report, Project, that you will see whenever you’re using Project. Now this can be changed by local settings but talking in general terms here. But there are some tabs that only appear in certain situations and these are what’s called contextual tabs. And we have a contextual tab here. It’s this Format Tab. And the Format Tab in this case is part of what’s called the Gantt Chart Tools. And this is contextual in that because we have a Gantt Chart shown here, note the lying its side label here, Gantt Chart. We see the Gantt Chart Tools Format Tab which enables us to format a Gantt Chart to change the styling, etcetera. If I changed the view, so instead of showing the Gantt Chart I’m going to show, for example, a Network Diagram.

I now have Network Diagram View and I get a contextual tab for that. The Format Tab which is part of the Network Diagram Tools. We’ll see some other contextual tabs as go through the course but let me for the moment go back into Gantt Chart View. One each of the tabs there are a number of controls. And the controls can be all sorts of things. They can be command buttons, they can be dropdown lists, they can be sets of radio buttons, etcetera.

And they’re arranged into groups. So for instance on the View Tab here the group on the left is the Task Views Group and there are five controls here: Gantt Chart, Task Usage and these other three. Each of these controls can be a single control or for instance as in here it can give access to a whole menu of other options.

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