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During this Microsoft Access 2016 training tutorial video, we will briefly talk about the contextual menu which is the list of options that appears when you right-click certain areas on the workspace.

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Welcome back to our course on Access 2016. In this short section I’d just like to talk to you briefly about what we call Contextual Menus.

Generally speaking when you’re working in Access 2016 apart from using the Ribbon to access the commands and controls that you need to you can right click on an object to look at a Contextual Menu. And the Contextual Menu will generally contain the commands that you’re most likely to need to execute at any point in time. So for instance, if in the Navigation Pane I right click on Contact List I’ll see options such as Open, Layout View, Design View, Export, Rename, and so on. If on the other hand within one of the fields in the Contact List Form on the right here I right click I get a different selection of options, including here Paste, Sort A to Z, and so on. And this can be a very useful way of accessing commands rather than always having to go up to the Ribbon to find the command that you want. If in this same field in the Contact List instead of right clicking with the mouse I tap and hold with my finger, so if I’m using touch, I basically get the same options but they’re spaced out more as you would expect when using a touch device.

However, if I go into say the Design of the Contact Details Form and choose an object on the form such as that business phone number there, if I right click I get a very long list of options. That’s a very long Contextual Menu indeed. And within the options on that Contextual Menu I have various other flyout options from there as well. But if having selected that field I tap and hold I get the same menu.

I don’t get a special menu if you like for working in touch. There are so many options on the menu here that I get the same list. And of course they’re not nicely spaced out for my fingers. So when you’re working in some modes in Access 2016 in order to offer you the same full range of commands and controls in the Contextual Menu you will get one which is not spaced out for your fingers.

Another thing to be aware of when you’re working with Contextual Menu in Access 2016 particularly but this is generally true within Office 2016 anyway is that if you look at the Contextual Menu in a particular situation such as this one where I’ve selected the business phone field there and the Contextual Menu, the top item on it says Build Event. If I select a number of controls in this case, so supposing I select all four of those and right click, although I fundamentally get the same contextual menu not all of the options are available. So for instance, the Build Event option is grayed out now because the Build Event option would be for a specific field, not for a whole range of fields.

So sometimes on Contextual Menus whether you get the full set of options available will depend on whether you’ve selected a single object or multiple objects.

But other than that be aware of the Contextual Menus in Access 2016 because they can give you access to the commands and controls that you’re most likely to need in any given situation.
That’s the end of this section. I’ll see you in the next one.

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