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During this Microsoft Project 2016 advanced training tutorial video, we will setup a simple structure for a project to demonstrate the use of outline codes.


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Hello again and welcome back to our course on Project 2016 Advanced. In this section we’re going to look at Outline Codes.

Now so far when we’ve been talking about structure of a project I’ve generally been talking about the structure of the tasks in the project. So for instance, summary tasks, subtasks and so on. And we’ve looked at Outline Numbering and WBS Codes that reflect and identify that structure and the elements of the structure. But apart from the fact that these intrinsically have some problems that we’ve been looking at in the last couple of sections in some situations there are many other ways that you may want to add structure to your project.

Now in this section we’re going to look at an alternative way of setting up structure for a project and we’re also going to be looking at a different sort of structure. Now in order to do this I’m going to go back to the Northern Farm Foods Website project. A very simple project with a few resources. And instead of showing you an alternative way of setting up the structure that you can see there in the table on the left what I’m going to do is to reflect the requirements of an accountant. And what the accountant wants to do is to be able to identify cost centers and cost center structures for these resources.

And we need to set up a structure which reflects how we charge for the use of these resources. So in this case we’re not looking at a task structure. We’re going to look at a resource structure.
So let’s take a look at the Resource Sheet and I’ll explain to you more fully what we need to do in this case.

What the project accountant has told us is that we need to identify internal resources against external resources and then we need to identify which of the internal resources are chargeable and not chargeable and we need to do the same for the external resources.
So we’re going to set up a very simple structure and we’re going to use this structure in order to clarify the charging within the project.

Now I appreciate that in reality you may well often have a much more complex situation than this but this one will serve to demonstrate the use of outline codes pretty well.

So there are my resources. In the case of Northern Farm Foods the first resource, the client. If we look at the sort of things that they’re doing on the project, let’s click on Resource Usage here for the view. Northern Farm Foods are assisting with the requirements definition of course. As the client they would be. They are contributing on the analysis and design and they’re doing some testing. Now as the client we don’t have to pay them for what they’re doing. Their contribution is overall part of the commercial arrangement we have with the client.

Now Mark Ravenswood is a member of staff and he is paid by salary. And for salaried staff working in their normal areas of activity the department for which that person works would not charge for their time. Basically Mark, as with several other members of staff, will be allocated to work on a project. And although we’d obviously need to keep track of his work, know what his work commitments were and so on, his time isn’t actually charged to the project.

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