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During this Microsoft Project 2016 advanced training tutorial video, we will discuss about project consolidation and resource sharing which is combining multiple project into one, splitting a large project into several project, and sharing resources between project.


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Hello again and welcome back to our course on Project 2016 Advanced. In this and the next few sections we’re going to look at a couple of related topics in Project 2016. And we’re going to look at these two topics together because you very often need to use them perhaps for the first time on one large program of work or one very large project.

Now what quite often happens when you’re working on a large project is that the project gets larger and larger and maybe becomes a set of projects or perhaps you’re working on a program that needs to be split into a set of projects. And not only do you need to split the work up but different people are going to manage different parts of that body of work. And what often happens is that the different projects although they need to be managed separately share resources.

So what we’re going to look at in the next few sections are combining multiple projects into one, or if you like splitting a large project into several projects, and sharing resources between projects. So it’s project consolidation and resource sharing that we’re covering here.
Now in order to demonstrate these two techniques I’m going to use an example of a charity event.

And the idea is that we’re going to run a charity event and it’s going to comprise actually three events within one. There will be a gala dinner, there will be a fashion show and buffet lunch and there will be a sports day and barbeque. So the gala dinner will be a fundraising dinner where we’ll charge the participants a pretty heavy admission price but for that they’ll get a good dinner, there’ll probably be a prize draw, some entertainment and so on, probably some dancing. And then the fashion show and buffet lunch we’ll invite local fashion houses to put on a show. And as part of that we’ll provide a good buffet lunch. And again we’ll charge a suitable admission charge for all of the people that want to see the fashion show and enjoy the buffet lunch. And we’re also going to run a sports day, pretty much a family focused event and that will include a barbeque.

Now I need to point out to you that as we’re dealing with an event where the planning and execution could become very complex indeed and with very large numbers of participants involved and where in reality it will probably cover a very considerable period of time I’ve actually compressed the detail and compressed the timescales here in order to cover this in a reasonable amount of time on the course. Having said that, all of the key features that you need to be aware of are covered in what I’m going to do here.

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